The following tables depict items required to be submitted by grantees for a new, renewal, continuation, and supplement award under the Office of Energy Research (ER) 10 CFR 605 Program Rule and for research awards pursuant to 10 CFR 600.

Note

1. The Assurance of Compliance will be completed by grantees on an annual basis which will satisfy the requirement for all CH awards within that time frame.

Process Improvements to Reduce Paperwork

1. Eliminated the requirement for submission of DOE-CH's Budget Explanation Page, Form AA-86-3.
   
   
2. Eliminated the requirement for quarterly submission of the SF 272, Federal Cash Transactions Report, to DOE-CH for recipients on the Department of Health and Human Services (DHHS) Payment Management System (PMS) due to recipients already submitting form PMS 272 to DHHS.
   
   
3. Eliminated the requirement to submit the yearly and final SF 269, "Financial Status Report," for DHHS PMS recipients. Instead, only a Statement of Total Incurred Costs, in the recipient's own format, is required. Additionally, the requirements to submit the yearly SF 269 for recipients receiving advance payments via the SF 270, "Request for Advance or Reimbursement," was eliminated. Instead, only a final SF 269 is required. The only exceptions will be awards containing cost sharing requirements, construction awards, and other awards selected at the discretion of the DOE Contracting Officer.
   
   
4. Eliminated the requirement for the submission of DOE-CH Pre-Award Information Sheet, Form AA-47, for grant awards to domestic universities/colleges.
   
   
5. Eliminated use of the supplemental DOE-CH General Terms and Conditions for Financial Assistance awards.
   
   
6. Award terms and conditions are updated only for Renewal awards in an effort to streamline Continuation awards.
   
   
7. Eliminated the requirement for a bilateral amendment for the deobligation of unexpended funds in the amount of $500 or less. DOE-CH now deobligates such funds administratively.
   
   Under 10 CFR 605 awards, except for cooperative agreements with commercial firms, only a unilateral deobligation is required for unexpended balances that exceed $500. For 605 cooperative agreements with commercial firms, a bilateral deobligation is required for unexpended balances that exceed $500.
   
   Under 10 CFR 600 awards, only a unilateral deobligation is required for unexpended balances between $501 and $5,000. A bilateral deobligation is required for unexpended balances that exceed $5,000.
   
   
8. Developed the ACQ Grants Database which reduced the amount of time and personnel involved in preparing award documents.
   
   
9. Established a separate 605 Grant Pilot Team to improve the timeliness of SC (formerly ER) grant awards and our business relationships with SC award recipients. The Pilot Team no longer exists; however, due to its success, ACQ modified its organizational structure to implement the award process used by the Pilot Team.
   
   
10. Instituted the SC 605 Single Signature Pilot Program, which authorizes unilateral signature of financial assistance awards under the SC605 Program Rule, except for cooperative agreements with commercial firms (effective through 12/31/01).